Payment Schedule
Payment in full for tuition, room, and board (where applicable), and any assessed fees are due on or before August 3, 2018 for the fall 2018 semester and January 4, 2019 for the spring 2019 semester. Students must make financial arrangements for any unpaid portion of their bill with the Office of Student Accounts prior to the due date in order to be cleared for class. Payment for any special charges and adjustments incurred during the semester is due at the time of adjustment.
If you’re registered after the published due date, tuition is due at the time of registration, even if you are registered by academic exception. You may subtract pending financial aid funds from the amount due if all required paperwork was submitted to the Financial Aid office prior to the priority deadline. If you are registered after the priority deadline, then you must make arrangements to pay your balance and reimburse yourself with financial aid. Your account is subject to a late fee if there is a balance at any time after the due date.
The Student Accounts Office creates an invoice the first week of July for fall semester, in the later part of November for spring semester, and the first week of April for summer semester. The invoice reflects all current charges based on a student’s registration at the time of invoicing for the new semester. Invoices are generated at the beginning of every month during the academic year and are e-mailed to the student at their up.edu email addresses.
Parents or guardians will be held responsible for all bills contracted by their dependent students even though the student may be self-supporting. A student’s account must be paid in full in order to register for upcoming classes. Accounts that are more than 90 days past due may be referred to an outside agency for collection. The student agrees to pay all of the University of Portland's collection fees, collection costs at a rate of 33 percent of the balance due, attorney's fees, legal costs and charges for the collections of any unpaid balance of their student account. Degrees and transcripts will not be issued to any student whose account has not been paid in full. If a past due account is paid by personal check, the degree and transcript will be released two weeks after the receipt of payment.
Expenses incurred because of damage to University property will be billed to the student who caused the damage.
The University is not responsible for any loss of, or damage to, the personal property of a student.
Health Insurance
Participation in the health insurance program is required of all full-time undergraduate students. Students who are already covered by a comparable health insurance program may have this requirement waived by submitting the online health waiver. The online waiver will be reviewed by the Director of the Health and Counseling Center to confirm a student's coverage will meet or exceed the University of Portland sponsored health insurance. If a student's health insurance is found inadequate or not meeting our requirements, the waiver will not be permitted. Students will need to obtain adequate insurance by the first day of the fall/spring semester or participate in the University of Portland sponsored health insurance program. You can find information about the health insurance waiver on the Student Account website www.up.edu/studentaccounts. Students can find more information about what is required to waive the insurance at www.up.edu/healthcenter/health/costs-and-insurance. When deciding whether to waive, families may want to compare coverage and premiums. A waiver is required for each academic year and must be received by the waiver deadline posted on the Student Account website. No refunds will be granted for late waiver submission. Any health waivers received after the deadline will not be accepted for the current semester.
Student Activities Fee
The student activities fee is used by the Associated Students of the University of Portland (ASUP) to fund student programs and activities.
Health and Counseling Fee
The Health and Counseling fee is used by the Health and Counseling Center to ensure a healthy and safe learning environment for all students.
Tuition and Fees Refund Policies
Students are admitted to the University of Portland with the understanding they will remain until the end of the semester. Students enrolled in off campus programs should refer to the program handbook.
When students register for classes, they incur charges and are responsible for payment of these charges whether or not they attend. The University of Portland, a non-profit institution of higher learning, in establishing any student account, extends credit to students solely for the purpose of financing their education. Any balance due is hereby acknowledged as a student loan and will be considered non-dischargeable under Chapter 13 and 7 of the federal and state laws governing bankruptcy. To have the charge removed, students must process a drop or withdrawal through the registrar’s office within the refund period. If a student is dismissed or suspended, no part of the tuition and fees, including room and board, for the remainder of the semester will be refunded. If a student finds it necessary to withdraw completely or from specific courses, the following policies apply:
Fall and Spring Semesters Tuition and Fees
In all cases of complete withdrawal counting from the first day courses begin each semester, the following refund schedule applies:
During the first week — 100% of tuition and fees
During the second week — 75% of tuition
During the third week — 50% of tuition
During the fourth week — 25% of tuition
After the fourth week — No refund
Different refund rules apply if you are going from full-time to part-time.
Tuition refunds are effective from the date a completed application to withdraw or drop courses is received in the Office of the Registrar, not from the last day of attendance. If you must withdraw after the refund period due to unusual circumstances, you may contact the Office of Student Accounts to apply for an exception to the refund policy.
Hold Policy Accounts with an outstanding balance will be encumbered. The hold will prevent registration changes, including section changes, release of transcripts, and diplomas. The hold will remain on the student account until the balance has been paid in full. A student that has a hold placed on their account is encouraged to contact the Office of Student Accounts.
Paying by Check There is a two week holding period on refunds from an overpayment by a check or on-line payment of any kind.
Credit Balances Credit balances under $1.00 will not be refunded unless requested, and will be written off if they are over one year old.
Direct Deposit
All students are expected to establish a direct deposit bank account to receive payments from the University for loan disbursements, student account refunds, paychecks, and student club reimbursements. This promotes sustainability on campus; eliminates the possibility of lost checks; and enables faster, more secure deposits while reducing the possibility of theft and fraud. Any domestic bank is acceptable and students can establish their direct deposit bank account through Self-Serve Banner under Personal Information.
There are situations when arranging for direct deposit is not possible. In these cases, the student should follow the Direct Deposit opt-out form process outlined on the web page for the Office of the Controller at up.edu/controller under “Direct Deposit." Instructions and help for creating and managing direct deposit bank account can also be found there.
Summer Session See current Summer Session Catalog for refund policy and enrollment status definitions for tuition and financial aid purposes.
Room Refund All students residing on campus are required to complete a residence hall and food service contract. This legal contract describes both University and student obligations and is for the entire academic year. Release from this contract will be granted only in the event of December graduation.
Food Service Meal plan charges may be prorated if a student withdraws from the University or is released from the residence hall and food service contract due to a medical condition approved by the University Health Center.